Board of Education Regular Meeting Monday, July 8, 2024 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 Jason Arp: Present Cassie Flesner: Present Chase Kratochvil: Present Brian Laaker: Present Matt O'Daniel: Present Shanon Willmott: Present Present: 6. 1. OPENING PROCEDURES 1.1. Call Meeting to Order Chase Kratochvil called the meeting to order at 7:00pm 1.2. Roll Call 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 2.1. FBLA students with a report, back from Nationals Kevin Flesner, Braxton Soll, Joe Burns, Trent Koger were present from FBLA to recap the National convention that 13 members attended in June 2023 in Orlando, Florida. 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Chase Kratochvil and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Hires: Reassignments: 4. SUPERINTENDENTS REPORT 4.1. Discuss Back to School BBQ--date, location The board will provide a back-to-school BBQ for staff on Friday, August 9th- Will need to find a building-going to ask the fairgrounds if that would be possible. Auditorium is a option as well. 4.2. NRCSA and NASB Reports 4.3. Administrator Schedule for Remainder of July Principals off, report back for Admin Days (7/24-7/26) o Dr. Lewis at Admin Days 7/23 due to additional meetings All report August 1 back to school 4.4. Discuss and Review the Rule 10 School Safety Audit 5. COMMITTEE AND REPRESENTATIVE REPORTS 5.1. Finance Committee Met July 1 Discussed Estimated Valuations and Preliminary Budget Info Discussed Strategies for Neutral Levy Discussed Need for Vote to Access Additional Tax Request Authority 5.2. Professional Development Sharing Dr. Lewis attended the Legislative Advocacy Workshop 5.3. Activities Coop Ad Hoc Policy Draft Included The draft policy modified during our committee meeting and appendix B are attached. The form to formally request the district explore a coop has not been created yet. The committee members discussed what the policy looks like and how they will approach and look at any NSAA sanctioned offerings for sports. The board feels like it is good practice to begin doing and taking a look at all our offerings annually as well. Appendix A will need to be created as well. This will be the form that any parties will fill out when there is interest in the addition of any co-oped sports. Many of the surveyed schools do not have a formal policy. 6. NEW BUSINESS 6.1. Discuss, Consider and Take Necessary Action to Approve Changes to Handbooks as detailed Motion to Approve Changes to 2024-2025 Handbooks as detailed Passed with a motion by Matt O'Daniel and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 6.2. Discuss, Consider and Take Necessary Action to Approve Transportation Report Motion to Approve Transportation Report Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 6.3. Discuss and Consider St. Paul's Transportation Rate Would like to have a set rate to charge St. Paul for transportation services. Will discuss with St Paul the rate and agree with them. 6.4. Discuss, Consider and Take Necessary Action to Approve 2023-2024 Budgeted Transfer of $25,000 from the General Fund to the Activities Fund Motion to Approve 2023-2024 Budgeted Transfer of $25,000 from the General Fund to the Activities Fund Passed with a motion by Matt O'Daniel and a second by Cassie Flesner. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 6.5. Discuss, Consider, and Take Necessary Action to Approve Engagement Letter with Shaw, Hull and Navarrette CPA's for the 2023-2024 Audit Motion to Approve Engagement Letter with Shaw, Hull and Navarrette CPA's for the 2023-2024 Audit Passed with a motion by Chase Kratochvil and a second by Shanon Willmott. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea This cost will total about $30,000. This is not inconsistent with what our current billings have been from Shaw Hull Navarrette over the past couple of years. $10,000 of the $30,000 would be if a single audit is needed. If not needed, that will drop these costs. There is also an engagement letter for fees that will occur for all the initial audit work, reconciliations, and AFR work. Most of these costs are consistent, they are just being more upfront with costs. 6.6. Review, Discuss, and Accept Public Comment on the Following Policies Requiring Annual Affirmation: Anti-Bullying Dating Violence Anti-Harrassment Parental Involvement Motion to the ReaffirmPolicies Requiring Annual Review: Anti-Bullying Dating Violence Anti-Harrassment Parental Involvement Passed with a motion by Matt O'Daniel and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 6.7. Discuss, Consider, and Take Necessary Action to Set Hot Lunch Prices for 2024-2025 (increase by .05 per meal) K-12 Breakfast: $1.45 Adult Breakfast: $2.80 K-6 Lunch: $2.40 7-12 Lunch: $2.65 Adult Lunch: $4.65 Motion to Set Hot Lunch Prices for 2024-2025 (increase by .05 per meal) K-12 Breakfast: $1.45 Adult Breakfast: $2.80 K-6 Lunch: $2.40 7-12 Lunch: $2.65 Adult Lunch: $4.65 Passed with a motion by Cassie Flesner and a second by Shanon Willmott. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 7. ADJOURNMENT Chase Kratochvil adjourned the meeting at 8:15pm Chase Kratochvil, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR June 2024 (Includes special fund checks) PAYEE NAME DESCRIPTION AMOUNT American Broadband Telephone service $- Airgas Welding gas tank rental & welding course material $74.95 Arbor Family Counseling May Services $1,400.00 Ace Hardware grounds supplies $108.94 Blick Art Materials Supplies for art for 24-25 $279.21 Countryside Repair Tire repair for mower $34.16 Casey's Fuel for vans $1,165.96 Egan Suppply Floor Finish for hallways $642.64 Eagle Auto Van 1 oil change and brake wires $215.03 ESU 3 Vision Services $416.12 Eagle Auto Van 11 oil change and filters $79.63 Enterprise Media Legals and Minutes $215.11 Fas Break Van 5 windsheild $773.00 Fremont Chanber of Commerece Membership dues $350.00 Martin Clausen (Chem Tech) Pest Control $92.64 Capital One (Walmart) supplies $162.72 Grefe Excavating River Rock landscaping on Elem parking $3,695.00 Hometown Leasing Copier Lease $1,810.93 Holiday Inn Transportaion conference Room $259.90 Holiday Inn School Nurse conference room $249.90 Hireright Drug testing $38.55 Hansen Tire Bus 2010 oil leak $315.63 Integrated Life Choices Services for May $3,289.44 Imagine Learning Edgenutity Licenses $1,421.00 Jeremy Lange Gutter repairs (east & West Side) $2,990.00 Kevin Kavan Safety Review $100.00 Le Learn to Move PT Services $183.44 Menards Supplies and repairs for maintenance and classrooms $809.82 Methodist Health Fremont Trainer Services $1,277.50 NOREDINK Corp English Dept subscription $2,550.00 NRCSA Membership Dues 24-25 $850.00 NCS Pearson Digital testing supplies for Psych $87.95 Nebraska Central Equip Shop Supplies $99.92 Omaha Truck Filters $131.92 O'Reilly's Auto Supplies/filters and oil for buses and vans $458.91 OPPD Electricty $10,202.88 Pave the Way Demo, prep and pour concrete at entrences $9,980.00 PayFlex Monthly payflex fee $100.00 Plan Services Admin Fee annual $200.00 Regal Awards Signs for competition gym $2,200.90 Respondus Lockdown Browser license renewal $2,995.00 Sherwin Williams Paint for maintenance $258.60 2nd Wind Equipment PE Subscription $369.51 Teacher Direct 2nd Grade Orders for 24-25 $41.76 Menards Maintenance & Classroom supplies $305.95 Unite Private Internet Provider $1,393.65 Village of Arlington Water $- Wood River Natural Gas Company $1,673.31 Washington Co Treasurer Primary election costs $100.00 VISA MISC Supplies for HS/ELEM $13,992.28 Waste Connections Trash $- Winsupply Complete Relief Valve for maintenance $695.56 Total Payables (GF checks not mailed until approved by the BOE) $71,139.32 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) $- Total Hand payables $- Total General Fund $71,139.32 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) $- Total Special Funds $- Hot Lunch Expenses $- Reimburses Seniors who graduated and have no siblings left in school (11) $218.96 Hot Lunch Total $218.96 ZNEZ AC 08-02-24
