Board of Education Regular Meeting Monday, May 13, 2024 7:00 PM Central HS CONFERENCE ROOM 705 N 9th Street Arlington, NE 68002 1. OPENING PROCEDURES 1.1. Call Meeting to Order Chase Kratochvil called the meeting to order at 7:00 1.2. Roll Call Jason Arp, Present: Cassie Flesner, Present: Chase Kratochvil, Present: Brian Laaker, Present: Matt O'Daniel, Present, Shanon Willmott, Present: Jacque Morgan, Aaron Pfingsten, Dawn Lewis and Jennifer Arp were present. James Shada was absent due to a conflict with another event that was rescheduled. 1.3. Pledge of Allegiance 1.4. Approval of Regular Meeting Agenda Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 2. WELCOME TO GUESTS AND PUBLIC FORUM 3. CONSENT AGENDA Motion to approve the consent agenda as presented Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 3.1. Minutes of the Previous Board Meeting(s) 3.2. Monthly Financial Reports 3.3. Resignations: Hires: Blaine Hilgenkamp, Middle School Mathematics Reassignments: 4. CURRICULUM/INSTRUCTION REPORTS PE Elementary & MS/HS Mr. Eckhardt, Mr. Polk, and Mr Hoesing were all present for the board meeting. 5. PRINCIPALS REPORTS 5.1. Dr. Morgan's Elementary Report 5.2. Mr. Pfingsten's Secondary Report 5.3. Mr. Shada's Activity Report 6. SUPERINTENDENTS REPORT Dr. Lewis reviewed some of the legal updates from the Legislature, there will be some updates to our policies for the upcoming school year, but for the most part we are already following most of the changes currently. She also updated the board on the NDE safety & Security grant, and then the board discussed a possible conflict on the June board meeting date. In July, there is a national conference where Dr. Lewis will have to attend out of state on the date of the July board meeting, and would like to attend via zoom - the board agreed to see no issues with Dr. Lewis attending the meeting via zoom. 6.1. Final Legislative Report 6.2. NRCSA Report from Jack Moles (will deliver this report later in the meeting when Jack arrives) Jack provided information to the board on NRCSA. He provided the goals of NRCSA and his goals for each of the schools. All items were presented to each board member on an agenda along with a page of benefits to being a member of NRCSA. 6.3. NASB Monthly Update 6.4. Report on Safety and Security Grant through NDE 6.5. Discuss July Board Meeting NCSA/NASA/AASA Conflict 7. COMMITTEE AND REPRESENTATIVE REPORTS 7.1. Buildings and Grounds Committee Buildings and grounds met a couple of weeks ago and did some walk through and discussed some of the summer repairs and updates to the building and grounds that will be completed. There are some things that need to be fixed as they are posing a hazard. Those items will be a priority on the list to get fixed over the summer for completion before the 24-25 school year starts. Getting an estimate on the repair of bus 2011 to repair the rear end, will hopefully have a bid soon. The streets around the school will begin with repairing and re-configuring of some of the curves around the school. That work will begin with the Village roads crew as soon as students are done with school for the year. Waiting for estimates for the cabinets for the Ag room, and waiting on some estimates for concrete work- Gym floors will be being refinished by end of July- both floors will be done. 7.2. Finance Committee Finance committee met and went over the building level budgets that will be presented to the board in a later action item at tonight's meeting. 7.3. ↵Activities Coop Ad Hoc Committee Ad- Hoc committee met and discussed how the committee would proceed and what the goal was of the committee. Will be collaborating with 14 other schools to see what is the best policy in regard to policies and co-ops with other schools, and the goal is to have a recommendation to give to the board in a couple months. 8. NEW BUSINESS 8.1. Report from Community Engagement Surveys by NASB Caden Frank was present from NASB and he presented the report to the board on the Community engagement survey that was the details of the engagement needs analysis. The report went over all the survey information from all groups within the school and patrons/parents of the community - there were many details presented about how to engage the community, and what the board/school needed to improve and what most thought was good for our school. There were a lot of details and information presented, and the board will work on a strategic plan to work on going forward with the board. 8.2. Discuss, Consider and Take Necessary Action to Approve Building Level Budget Requests for 2024-2025 Budget Matt O'Daniel went over the building level budgets for the 24-25 school year and said that the levels of spending remained level and there are not as many increases in spending on either side of the building- The committee recommended the board approve the budgets. Motion to approve the building level budget requests for the- 24-25 school year as presented Passed with a motion by Matt O'Daniel and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.3. Discuss, Consider and Take Necessary Action to Approve District Level Budget Requests for 2024-2025 Dr. Lewis went over the increases and the cuts that have been made to the district level budgeting with the board. There will be some increases to the funding and programs that had been provided by the state that the school will have to incur this year, these areas are where most of the increases will happen in the 24-25 school year. The purchase of student computers will need to happen this year; the district hasn't had to purchase computers for students in the past 5 years due to grants that had been provided to the district. Budget costs will be higher in the technology fields due to the costs/purchase of the computers for students as well as web/cloud based technology. Motion to approve the District Level Budget Requests for 2024-2025 school year as presented Passed with a motion by Chase Kratochvil and a second by Jason Arp. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.4. Discuss, Consider and Take Necessary Action to Approve Issuing High School Diplomas for Senior Students as Presented to the Board of Education Motion to approve issues the high school diplomas for senior students as presented to the board of education Passed with a motion by Cassie Flesner and a second by Chase Kratochvil. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.5. Discuss, Consider and Take Necessary Action to Approve Interlocal Use Agreement with Village of Arlington and the Agricultural Society for Baseball Complex The interlocal agreement just needed to be updated and approved for another 5 years- it had been overlooked the last couple of years, and just needed to be updated Motion to approve Interlocal Use Agreement with Village of Arlington and the Agricultural Society for Baseball Complex Passed with a motion by Matt O'Daniel and a second by Brian Laaker. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.6. Discuss, Consider and Take Necessary Action to Approve Staff Laptop Purchase as Presented Motion to approve to Approve Staff Laptop Purchase for $43,997.00 as Presented Passed with a motion by Chase Kratochvil and a second by Matt O'Daniel. Jason Arp: Yea, Cassie Flesner: Yea, Chase Kratochvil: Yea, Brian Laaker: Yea, Matt O'Daniel: Yea, Shanon Willmott: Yea 8.7. Discuss and Consider Policy Updates as Required by Legislation on First Reading Dr. Lewis reviewed the updates and changes to the policies that will be presented again to the board in June. Policies will have to be updated to be current after the next meeting, changes are required by legislation. 9. ADJOURNMENT Chase Kratochvil adjourned the meeting at 9:31pm Chase Kratochvil, Board President Dawn Lewis, Board Secretary CHECK REGISTER FOR April 2024 (Includes special fund checks) PAYEE NAMEDESCRIPTION AMOUNT American BroadbandTelephone service (dec & Jan ) $- Airgas Welding gas tank rental & welding course material $583.26 Arbor Family Counseling Contracted services March & 2nd Qrt Assistance fees $4,216.25 Arlington Hot Lunch Shadow day lunches for students $28.60 AKRSJD mower trade in and attachments for snow removal $4,650.00 Blue Door Pediatric TherapyApril Services $3,017.25 Border States lights $278.34 Bomgaars ground supplies for lawn maintenance $243.94 BSN Sports Track uniforms(needed more) $2,938.25 Martin Clausen (Chem Tech) Pest Control $92.64 Capital One (Walmart)supplies $1,148.28 Candlewood Suites Rooms for Autism Conference $599.80 Clint Adams Concrete work $500.00 Dietze Music Music for band and vocal $200.24 DB Nebraska Service install and work on power supply for units HV/AC $3,360.00 Egan Supply repair and parts for Zamboni for maintenance $811.40 ESU 3 PD Conference for Deb Washburn $40.00 Eagle Auto Van 4 brakes, tires and oil change $1,458.23 Follett Content Solutions Library Order for elementary (backorder) $399.84 Hometown Leasing Copier Lease $1,810.93 Hansen Tire bus 2013 repairs $2,304.60 Herf Jones Graduation medals $120.18 Integrated Life Choices student services March & April $6,460.55 Instrumentalist Choral Director awards $30.50 Shawna Koger Reimburse mileage to Perkins meeting $53.60 KSB Law Legal services $136.00 Learn 2 Move PT Services $339.93 McKinnis Roof Repair $839.33 Menards Maintenance & Classroom supplies $419.05 Methodist Fremont Health Athletic Services for March $2,953.00 Heather Mueller Reimburse gas for vans- couldn't get card to work $57.08 Master Teacher Retirement and service awards for staff $431.55 Nebraska FBLA National Convention Registration $10,215.00 Nebraska Safety Center Bus Transp course for 2 drivers $200.00 NASCDMembership dues $40.00 NCSA Membership for administration $3,419.00 NCSA 2024 legal session $75.00 O'Reilly's Auto Parts Antifreeze and parts for vehicles $36.56 OPPD Electricity $9,716.83 O'Reilly Auto wiper blades for vans & Supplies $91.42 One Source Background checks $39.00 Omaha Truck bus 2013 repairs from Breakdown $8,679.59 PayFlex Monthly fee $100.00 JW Pepper Music for contests and end of year $507.12 P & H ElectricMaintenance on HV/AC $230.74 Scholastic K-2 reading materials $194.02 School Nurse Supply supplies for nurses office $350.20 Schmader Electric Repairs on Lights at baseball field $3,395.55 Thermo King Def for buses $128.50 Tamera Loftis Accompanist for Feb and March $320.00 Tennant Sales and Services Vacuum and Brush for Zamboni $165.00 Trophy Case Retiring Teachers plaques for playground $10.00 Unite Private Internet Provider $560.78 Village of Arlington Water $733.99 VISA MISC Supplies for HS/ELEM $3,867.22 Waste Connections Trash $764.92 Wex Bank Shell Fuel for vans $75.38 Wood River Natural Gas Company $2,691.27 Total Payables (GF checks not mailed until approved by the BOE) $108,706.55 HANDPAYABLES (GF Paid and mailed after previous board meeting but before this board meeting) JM Hospitality Rooms for State FBLA $500.00 Casey's Gas for Vans $499.20 Waste Connections Trash $762.84 Total Hand payables $1,762.04 Total General Fund $111,264.27 SPECIAL FUNDS (Building, Bond, QCPUF, Dep checks) Fremont Electric Gym Video Board installation $28,455.00 Crouch Recreation Remainder of Video Board $164,359.50 Total Special Funds $192,814.50 Hot Lunch Expenses CWD (Cash-Wa) $8,440.24 Bimbo's Bakery $1,249.20 Hiland Dairy $4,264.14 Jackson Services $309.73 Sysco $3,912.25 US Foods $6,123.38 Hot Lunch Total $24,298.94 ZNEZ AC 05-31-24
